Medical administrative assistants – NOC : 1243

Medical administrative assistants perform a variety of secretarial and administrative duties in doctor’s offices, hospitals, medical clinics and other medical settings.

administrative assistant – medical

medical secretary

ward secretary

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Medical secretaries perform some or all of the following duties:

Schedule and confirm medical appointments and receive and communicate messages for medical staff and patients

Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review

Interview patients in order to complete forms, documents and case histories

Complete insurance and other claim forms

Initiate and maintain confidential medical files and records

Prepare draft agendas for meetings and take, transcribe and distribute minutes

Prepare financial statements and billing

Establish and maintain various internal office administrative support procedures such as document tracking and filing and monthly reporting

Order supplies and maintain inventory

Determine and establish office procedures and routines

May supervise and train other staff in procedures and in use of current software.

Completion of secondary school is usually required.

Completion of a one- or two-year college program or other specialized courses for secretaries or medical secretaries is usually required.

Classified elsewhere

Health information management occupations (1252)

Medical records clerks (in 1411 General office support workers )

Medical transcriptionists (in 1251 Court reporters, medical transcriptionists and related occupations )